Bookkeeper resume example

• Entry level

  Detail-oriented bookkeeper with one year of experience processing accounts payable and receivable for a small property management office. Reconciles 6 bank accounts monthly in QuickBooks Online, codes about 400 transactions per month, and prepares aging reports. Pursuing QuickBooks ProAdvisor certification and ready to support a growing client base.

• Mid level

  Bookkeeper with five years serving 18 small business clients in construction and professional services. Delivers reconciled books within five days of month end, handles payroll through Gusto and prepares sales tax filings. Cleaned up two neglected ledgers ahead of tax season and trains clients on expense categorization.

• Senior

  Senior bookkeeper and AIPB Certified Bookkeeper with twelve years of experience across multi-entity businesses. Oversees a team of three, standardizes close checklists, and manages books for 30 clients with combined revenue above $25M. Specializes in cleanup projects, accrual conversions and handing over audit-ready records to CPAs.

• Writing 'managed books' with no scope

  Fix: State how many clients or entities you kept, the monthly transaction count, and the accounts you reconciled. A bookkeeper for 3 small businesses is a different hire than one for 40.

• Not showing you can catch errors

  Fix: Describe a discrepancy you found, such as a duplicate payment or a miscategorized expense, with the dollar amount and the fix. Detecting problems is the strongest proof of care.

• Skipping the month-end deliverables

  Fix: List what clients or managers actually received: reconciled bank statements, P&L, balance sheet, AR and AP aging, and sales tax reports, and how quickly after month end you delivered them.

• Listing only one software platform

  Fix: Many firms use mixed stacks. Show QuickBooks Online, Xero, Bill.com, Gusto or Expensify as appropriate, and add the number of years with each so the match is clear.

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• Reconciled 14 bank and credit card accounts monthly for 12 clients and delivered finished reports by the fifth business day.
• Cleaned up 18 months of unreconciled transactions for a restaurant client, correcting 240 miscoded entries before tax filing.
• Found a $9,200 duplicate vendor payment during an AP review and recovered it within one billing cycle.
• Processed bi-weekly payroll for 45 employees in Gusto with no filing errors across 3 years.
• Moved 8 client files from spreadsheets to QuickBooks Online, building charts of accounts and training owners in two sessions each.
• Cut accounts receivable over 60 days from $82K to $31K by setting up automated reminders and calling past-due customers.
• Prepared monthly P&L and balance sheets that gave a contractor client the data to renegotiate supplier terms and save $15K a year.
• Shortened the monthly close for a three-entity company from 12 days to 6 by adopting a shared checklist and bank feed rules.
• Filed quarterly sales tax returns for clients in 4 states with zero late notices.
• Handed audit-ready workpapers to outside CPAs for 20 client returns, reducing their requests for follow-up by about half.